Student Professional Development Guidelines

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All students must commit to and follow the Student Professional Development Guidelines during their enrollment at Paul Mitchell The School Rapid City. These guidelines were established to assist in creating a safe, focused, and enjoyable learning experience.

Attendance and Documentation of Time

The school records attendance in clock hours and gives appropriate attendance credit for all hours attended. The school does not add or deduct attendance hours as a penalty. Attendance is calculated using a computerized timeclock. This device may consist of an app that can be used on your phone, a biometric scanner in the school, or similar device. In order to ensure proper clock hours are credited, full-time students are required to clock in/out 4 times a day: when they arrive to school, when they leave for lunch, when they return from lunch, and when they leave at the end of the day. If a student fails to clock in or out for their schedule on the student timeclock, the student will not receive hours. If the student wishes to dispute any hours they feel earned, the student must provide documentation to verify attendance on the missing time form. The documentation would include the student sign in sheet, the specialty class attendance role, and/or the guest service summary.
The School doors open no later than 8:45 am Monday, Wednesday, Thursday and Friday. 8:45 am or 11:15 am on Tuesdays depending on your course schedule. Students must use the back door to enter and leave the building at all times. This includes lunches and breaks. The front doors are for customers only. Times may vary depending on course or specialty class schedule.
All courses require continuous attendance.
The prescribed attendance schedule must be maintained each week.
General attendance will be taken at your scheduled start time. You are expected to go directly to your scheduled classes after attendance and any Daily Huddles discussions. If you are late you must check in with the front desk in order to get a late arrival form to gain entry to the classroom with a staff member.

If you are not ready and present for attendance you are considered tardy. Students who are more than 5 minutes late for theory will receive all but 15 minutes of their clock hours, however they will not receive their theory hour for their worksheet. To be considered on time for class you must be completely ready for class and in dress code and appearance.

Students will be allowed into the theory class with a staff member up to 15 minutes after contract start time according to the classroom clock, not the time clock. Remember this is a disruption to all the students when you are interrupting class. Please be on time as respect to all. If you are more than 10 minutes late you will not receive clock hours for the first hour and must wait in the breakroom until the next scheduled break in class.

Students more than 15 minutes late for a specialty class may attend the class but must check in with the front desk and be accompanied into the learning area by a staff member. Students more than one (1) minute late for specialty class will not be able to attend. Being late for a specialty class will require you to reschedule for the next class and pay a $75 reschedule fee. Students are never excused from mandatory theory class to work in the clinic.
If the student is going to be absent or even late, please call or email the attendance line NO LATER THAN 30 minutes before the scheduled clock in time with a time you will be in to allow enough time for us to make arrangements for clients or classroom. If you are late you must check in with the service desk after you clock in.
Students must request time off from school from the Service Desk.
Students are required to be in attendance a minimum of five (5) days a week; 35 hours a week, or four (4) days a week; 27 hours per week for the part-time schedule, three (3) days a week, 21 hours per week. Holidays such as Thanksgiving, Christmas, and New Year’s Day will be set according to the calendar each year. Students cannot bank hours and attend over 35 hours per week to make up for missing hours. Refer to the make up hour policy. if attending over your scheduled hours per week to make up for missed hours.
Students attend core the first weeks of enrollment. During this time the student must maintain a certain percentage during their core programs.
- Cosmetology- Core is 10 weeks long.
  Future Professionals must maintain 90% attendance for the week. If they are under 90%, they will repeat that week after the core program is completed and they have moved to the clinic floor. - Example- If they miss a day during color week, when they move to the clinic floor they will not receive any color clients until they have gone back to core and completed color week.
- Esthetics - Core is 8 weeks long.
  Future Professionals must maintain a monthly attendance of 90%. After 30 days if the future professionals progress report is not a 90% attendance, the future professionals may be dropped from the program and asked to re-enroll in the next class start date. A leave of absence during the Esthetics core will require restarting with the next core class.
- Nails- Core is 2 weeks long.
  Future Professionals must maintain a monthly attendance of 80%. After 30 days if the future professional’s progress report is not a 80% attendance, the future professionals may be dropped from the program and asked to re-enroll in the next class start date. A leave of absence during the Nail core will require restarting with the next core class.
- Massage- Core is 18 weeks long
  Future Professionals must maintain a monthly attendance of 80%. After 30 days if the future professional’s progress report is not a 80% attendance, the future professionals may be dropped from the program and asked to re-enroll in the next class start date. A leave of absence during the Massage core will require restarting with the next core class.

Lunch is scheduled for all students. All students will take 30 minutes for lunch between 11:30am and 1:00pm. Students should communicate with their Learning Leader if they have not had lunch by 1:00pm. Students must sign out on the break sheet for their 2) 10 minute breaks each day. (Their 1st break is after 2 hours of being clocked in.)
Observe the appropriate breaks for your school schedule. Breaks are as follows:

Student Schedule	Breaks	Lunch
10 or more hr/day	10 min.in the morning & 10 min in the afternoon	30 min.
8 or 6 1/4 hr/day	10 min.in the morning & 10 min in the afternoon	30 min.
6 hr/day	10 min.in the morning & 10 min in afternoon	n/a
5 hr/day	10 min at mid-point of schedule	n/a
4 hr/day	10 min at mid-point of schedule	n/a

Documentation of time: Students may not leave the school premises during regular hours without a Learning Leader’s permission.
1. Students who leave school premises for more than 10 minutes or those who leave early must document their time by clocking out on the time clock, signing the sign-out sheet, and having a Learning Leader book them out from Meevo.
2. Students who leave school premises for less than 10 minutes must sign the sign-out sheet.
3. Students must clock out on the time clock for lunch for 30 minutes every day. Students will not receive credit for the hour if they fail to clock in/out for lunch.
Students may not clock in or out for another student.
Students must keep a record of all services each day on the “service tracking sheet,” which must be completed daily and turned in every month.
Students are scheduled for Specialty Classes based on the first available class, with availability of the specialized Learning Leader in mind to personally teach you with a small group of students. If you miss ANY part of the class, you will be required to pay a $75 reschedule fee to be scheduled in the class the next time it is offered. Be aware of the start times of the classes because some of them begin at 8:00 am. (i.e. Skin Week, Electric File Class, Lash Extensions, etc.)
During the Enrollment Agreement period, after the student is on the clinic classroom, they must maintain a 80% attendance average each month in order to complete the program within the scheduled program length. Students may use the allowed absences for vacation, doctor appointments, illness, etc. If a student must attend additional program hours beyond his/her maximum scheduled program length due to not meeting a 80% attendance average or in order to complete academic graduation requirements, the student will be charged an additional $5.00 for each hour scheduled to complete after the scheduled program length is reached. Extra instructional charges will be billed to the student’s account once the scheduled program length is reached. Financial aid is not available for over contract missed hours.

**Refer to the school Enrollment Agreement for the Enrollment Agreement Period definition. Please note that if a student misses more than 14 consecutive calendar days, the student may be terminated from the program.

Professional Image

All Future Professionals must adhere to the following professional dress code while in attendance:

Clothing should be professional and clean.
Core Future Professionals may wear black.
Phase One Future Professionals may wear black & white in any combination.
Phase Two Future Professionals may wear black, white, and gray in any combination.
A minimal print in clothing is acceptable if it is a black and white print.
Shoes should be clean, professional, practical, and comfortable. They may be any color. Feet must be pedicured when wearing open-toed shoes.
Hair should be styled & any cosmetics should be applied prior to arriving at the school.
Name tag - as provided by the school. All Future Professionals are required to wear a name tag at all times while in attendance.

The following is a list of acceptable dress:

Jeans or clothing made of jean material if they are black in color. Any rips or tears must fall below the fingertips, when standing.
Professional sleeveless tops and professional shorts that fall below the fingertips, when standing.
Printed T-Shirts, sweatshirts, hooded sweatshirts, and/or coats/jackets with the Paul Mitchell logo or the school logo may be worn.
Accessory additions such as jewelry, belts, stylish hats, scarves, and stylish head wraps.
Dresses, skirts and/or skorts, that fall below the fingertips, when standing.
Tights or leggings should be worn with dresses, skirts, skirts or shorts that fall above the knees. Tights or leggings should be worn under pants with rips or tears that fall above the knee.
Leggings may be worn with a top that covers your front and butt with your arms raised in the air.

All Massage Future Professionals must adhere to the following professional dress code while in attendance:

Core & Phase One Massage Future Professionals may wear all black scrubs.
Phase Two Massage Future Professionals may wear black or gray scrubs.
Shoes should be clean, professional, practical, and comfortable. They may be any color.
Sweatshirts, hooded sweatshirts, and/or coats/jackets with the Paul Mitchell logo or the school logo may be worn.
Name tag - as provided by the school.All Future Professionals are required to wear a name tag at all times while in attendance.
Hair should be styled for class or pulled up or back for body work in the clinic classroom.
During body work in the clinic classroom the following dress is not permitted:
- Tops with sleeves
- Jewelry
- Perfumes and/or scented lotions

The following is a list of unacceptable dress for All Future Professionals in attendance:

Gym workout attire pants, shirts, or shoes.
Foot thongs (flip flops), crocs, or beach sandals.
Tank tops, spaghetti string tops, or cropped belly shirts.
Sweatpants, spandex pants, or yoga pants.
Printed T-shirts, sweatshirts, hooded sweatshirts, or coats/jackets other than those with the Paul Mitchell logo or the school logo.
Dresses, skirts and/or skorts that fall above fingertips, when standing up.
Baseball hats, visors, bandanas, caps, or beanies.
Spandex or biking shorts.
Headphones, headgear, and/or earphones are not permitted in the classroom or the clinic classroom.
Sunglasses.

Future Professionals who fail to comply with the above Professional guidelines may not continue to receive clock hours and will be coached. If recurrent coaching is needed the Future Professional may receive an advisory.

Sanitation and Stateboard Standards

Future Professionals must keep workstations and classroom areas clean, sanitary, and clutter-free at all times. Includes: Equipment, towels, surfaces and all supplies.
Future Professionals must clean their stations in the clinic classroom, including the floor, after each service.
After the Learning Leader has checked the haircut, hair must be swept before moving to the next service or walking the guest to check out.
Clinic stations and implements must be cleaned at the end of the day, prior to clocking out for the day, or before taking any breaks. Do not ever put un-sanitized implements back into your cart or clinic locker. Station drawer must be clean and free of any hair and debris.
No personal items or food can be stored in drawers, salon floor lockers, or kit carts.
Clean and sanitize all tools prior to placing into the Disinfectant Tub, soak for ten minutes.
Label all containers and bags with “Clean” or “Dirty” as well as label all “One Use only” items.
All single use tools/items must be disposed immediately after each use.
Clipper guards need to be in a baggie labeled “Clean” and separate from clippers.
Labeled disinfectant must be available at each work station.
Student license must be current and displayed at primary work station.

Personal Services

Future Professionals who are up to date with all practicals, exams, and clinic practical worksheets and not on the Back on Track list may receive personal services. Personal services are considered rewards. School assignments and successful learning are the priority. Future Professionals must do the following prior to starting the service:
1. Acquire approval for the service the day of and after the first 30 minutes of the day. (This allows time for the guest services to be started for the day and adjusted after attendance)
2. Both Future Professionals must be scheduled off the service books by a Learning Leader.
3. Pay for service before beginning. Student Discount is 50% off the service guest menu.
4. Personal services are considered rewards and scheduled for Future Professionals who are up to date with all practicals, exams, and clinic practical worksheets. School assignments and successful learning are the priority.

COMMUNICATION GUIDELINES AND PROFESSIONAL CONDUCT

Visitors are allowed in the service reception area only. Visitors are not allowed in the classrooms, student lounge, or clinic classroom area.
Only emergency calls are permitted on the business phone. Future Professionals may use their phones for a limited time only in the breakroom. Please keep your calls to three (3) minutes or less.
Cell phones are permitted outside the school facility and in the Future Professional breakroom, only when signed out for break.
Future Professionals may not visit with another Future Professional who is servicing a client.
Future Professionals may not gather around the Learning Leader Station, service desk, service reception area, or offices.
Food, drinks, and snacks are allowed only in the lunchroom. Beverages in the classroom or clinic classroom must be in a school approved bottle. The bottle must be black, white or silver and have a spill proof lid. It can not be a disposable cup in any color. The Bestro next door will make your drinks in your own bottles for your convenience.
Paul Mitchell The School Rapid City is a smoke-free campus.
Possession of or taking school property or another’s personal property is unacceptable and grounds for termination. This includes taking items from lost and found that do not belong to you. We suggest marking or better yet an engraver to initial your items. An engraver can be checked out with the Operations Leader.
School administration has the right to access and inspect a Future Professionals locker at any time, refer to the locker policy.

FIRE EVACUATION POLICY

There are 5 fire extinguishers on the school premises. Their locations are as follows:

SALON FLOOR - west wall in the rear of salon.
SALON FLOOR - south wall of the shampoo area.
SALON FLOOR - reception area near the west door.
STUDENT BREAK ROOM - north wall next to the classroom door.
MASSAGE/ESTHETICS HALL - east wall next to massage clinic.

Should there be a fire in the school:

Clinic Classroom: Use the front door or rear door depending on your location and meet at the rear of the school in the smoking area.

Service Desk Area: Use the front door and meet in the smoking area at the rear of the school.

Future Professional Break Room: Use the front door or rear door depending on your location and meet at the rear of the school.

Common Hall Way: Exit to the clinic classroom, or west past the esthetics classroom. The door to Bank West by the facial clinic room is NOT an exit.

Always go in the opposite direction of where the fire is, depending on your location. If necessary, use a different route than the one listed above.

Students need to escort guests from the building.
Don’t try to save any personal belongings.
Learning Leaders will make sure future professionals or clients have exited the school. They will also take a digital device such as an iPad or phone that can access MEEVO and GOOGLE Attendance tracker sheet with them when exiting the building to account for Future Professionals and Salon Guest. Administrative team will account for all other team members once in the rear of the building.
EVERYONE will meet at the rear of the building.

LEARNING PARTICIPATION GUIDELINES

Peer teaching and tutoring are encouraged. Taking credit for another’s work or cheating during exams is unacceptable and is grounds for termination.
Future Professionals will be expected to maintain an average of 80% on all theory tests and assignments.
Future Professionals may not be released from required theory class to take a client.
Only service desk personnel may schedule or change guest service appointments.
All services must be checked and the service ticket initialed by a Learning Leader at Beginning, Mid-check, and Final Check.
Future Professionals are expected to be continuously working on school-related projects, assignments, clinic practical worksheets, reading theory, or test preparation during school hours.
Future Professionals will receive clock hours during the times they fully participate in their learning experience.
When Future Professionals are not scheduled with service appointments or are not scheduled to attend theory or an elective class, they may focus on the following:
1. Completion of clinic practical worksheets.
2. Completion of theory review worksheets.
3. Performing a service on another Future Professional.
4. Listening to or reading school resource center materials, including educational videos, audiotapes, and books.
Future Professionals must comply with school personnel and Learning Leader’s assignments and requests as required by the curriculum and Future Professional guidelines and rules.
Future Professionals may not perform hair, skin, barber, or nail services outside of school unless authorized to do so by school administration. Conducting unauthorized hair, skin, barber, or nail services outside of school will be reported to the state board and may result in your inability to receive a professional license.
Future Professionals are responsible for their own kit and equipment and may use a clinic station drawer only while working at that clinic station. All kit, equipment, tools, and personal items must be secured in the Future Professionals assigned locker. Paul Mitchell The School Rapid City is not responsible for any lost or stolen articles.
Parking is allowed in assigned parking areas only or cars may be towed at the owner’s expense.
All clinic practical worksheets are due on the assigned day of each month by end of day.
If a Future Professional fails to complete a worksheet 100%, the Future Professional will be placed on the Back on Track list and will remain on the list until the following month.
If a Future Professional fails to pass the Core written and/or practical exam on their second attempt, they may be asked to withdraw from the program and re-start in the next Core class start date.
Theory Class: Future Professionals The school requires a Future Professional to complete all theory hours as part of their graduation requirements. Refer to the graduation requirements.
Future professionals must complete all assignments that they are asked to do by any staff member as they feel it is important to their learning experience to become a well-rounded, successful Licensed Professional. Sometimes these assignments are given with little notice, but your Learning Leader will be there to guide you and help you complete this goal. Assignments could include but not limited to tests, makeup tests, quiz, doll head work, sanitation tasks, or service floor clients. If you feel you have a valid reason to not do an assignment please bring it to the Future Professional Advisor. If you are refusing to do a guest or assignment you must complete the Guest Refusal form. You will be required to complete the assignment on a mannequin.