Future Professional Development Guidelines

All Future Professionals must commit to and follow the Future Professional Development Guidelines during their enrollment in school. These guidelines were established to assist in creating a safe, focused, and enjoyable learning experience. Failure to follow these guidelines may result in a coaching under the Future Professional Advisory Policy and may result in termination without prior warning.

Attendance and Documentation of Time

1. The school records attendance in clock hours and gives appropriately earned attendance credit for all hours attended and does not add or deduct attendance hours as a penalty.  Attendance is calculated using an attendance tracking app called CourseKey. It is the responsibility of the Future Professional to record their hours by checking in and out through the app. If a Future Professional fails to clock in or out for their schedule, the Future Professional will not receive hours.
   
   To ensure proper credit for clock hours, Future Professionals are required to clock in or out at the following times:

• When they arrive at school,
• When they leave for lunch,
• When they return from lunch,
• When they leave at the end of the day;
• If a Future Professional leaves the premises for any reason,
• If a Future Professional is taking a break over 15 minutes, they are required to clock out.
  
  If the Future Professional wishes to dispute any hours they feel earned, the Future Professional must  provide documentation to verify attendance on the missing time form. The documentation could include the Future Professional attendance role, the advanced class sign in sheet, and/or the guest service folio. 
  If a Future Professional is experiencing tracking app challenges and are unable to clock in or out, they must report the challenge to the Future Professional Advisor within 24 hours.

2. The School doors open no later than 8:45 AM Monday through Friday. Future Professionals must use the back door to enter and leave the building at the beginning & end of their scheduled day. Future Professional’s may use the right/south front entrance door for scheduled lunch breaks & on Tuesday evenings only. They may not use the right/south front door when arriving late or leaving early.
3. The Future Professional must attend school according to the schedule in the Future Professional’s enrollment agreement. All programs require continuous attendance.
4. Future Professionals must be on time, as tardiness inhibits the learning process. Future Professionals who are late for any class must present a late arrival form to their Learning Leader for a signature and return the form to the service desk. Future Professionals are never excused from mandatory theory classes.
5. General Attendance Expectation: Future Professionals must maintain a 100% attendance average each month in order to complete the program by the expected/calculated completion date. The school attendance policy requires 80% to maintain satisfactory progress. Falling below this percentage means that the Future Professional may receive a coaching on the advisory form for their attendance. General attendance will be taken at your scheduled start time. You are expected to go directly to your  scheduled classes after attendance and any Daily Huddles discussions. If you are late you must check in  with the front desk to get a late arrival form.
   
   If you are not ready and present for attendance you are considered tardy. To be considered on time for class you must be completely ready for class with all necessary supplies including your charged iPad and in appropriate dress and appearance. Tardiness disrupts the learning process and environment for all future professionals. Please be respectful and be on time.
6. CORE Attendance Expectation: Future professionals attend the Core phase at the beginning of their education. The clock hours for Core vary based on the program. During this time the future professional must maintain a minimum of 80% for attendance and academics. Future professionals will receive an attendance evaluation half way through Core. An attendance & academic evaluation will be conducted upon the completion of Core prior to being moved to the Adaptive Phase. At the conclusion of Core, if the future professional’s attendance is not 80%, and he/she has not passed their academic exams with a 80% or higher, or has not been in attendance for all units, he/she may be dropped from the program and asked to re-enroll in the next class start date. Future professionals in Core that do not maintain the minimum required 80% monthly attendance and academic percentages will also be given an advisory.
7. Extra Instructional Charges: During the contracted enrollment period, the Future Professional must maintain a 80% attendance average each month in order to complete the program by the expected/calculated completion date. The Future Professional is allowed to miss 20% absent hours of their scheduled hours before having to pay extra instructional charges. The Future Professional may use the 20% absent hours for vacation, doctor appointments, illness, etc.; however, the Future Professional may not be out of school for 14 consecutive calendar days or they will be terminated. If the Future Professional must attend additional program hours beyond their expected/calculated completion date due to not meeting an 80% attendance average or failure to complete academic graduation  requirements, the Future Professional will be charged additional instructional charges for each hour scheduled to complete after the expected/calculated completion date is reached. *Refer to your signed school Enrollment Agreement for the Enrollment Agreement Period definition and/or additional instructional charges.
8. Future Professionals are required to be in attendance and actively participating in their education. When a Future Professional is scheduled for attendance but not present, these will be reflected as absent hours. If a Future Professional does not clock in or out properly resulting in the hours not being counted, these will be reflected in the absent hours unless the missing time form and necessary documentation is provided as outlined in the catalog. If a Future Professional is absent, refer to the school make-up hour policy on how to make-up those hours. Please keep in mind make-up hours and policies are optional for the school to provide and may be changed. Future Professionals will receive clock hours during the times they fully participate in their learning  experience.
9. Certification Class Guidelines: Future Professionals are assigned to Certification Classes based on enrollment contracts, registration, and available space.. Certification Classes require a specific hour of attendance depending on the class. The required hours must be provided to the SD Cosmetology Commission to receive certification credit. If you miss ANY part of the class, you will be required to pay a $75.00 fee to be re-assigned to the next class offered with available space.
10. Vacation and Planned Time Away (e.g. medical appointments, outside commitments): Future Professionals must request planned time off from school using the pre-plan form on the attendance QR code. The approval of any request does not mean that the Future Professional will continue to meet the attendance requirements or will not be charged for additional  instructional time per the above. Pre-Planning out as much in advance is appreciated.
11. Unplanned Absences or Tardies: If the Future Professional is going to be absent or even late, please call or email the attendance line NO LATER THAN 30 minutes before the scheduled arrival time. When calling/emailing for a late arrival please indicate the time you will be arriving to allow enough time for us to make any necessary arrangements for all schedules it may impact. If you are arriving late, you must complete a late arrival form to submit to the service desk after you clock in.
12. Scheduled lunches and breaks: All full-time Future Professionals are required to take a 30-minute lunch break. Future Professionals should communicate with their Learning Leader and the service desk if they have not had lunch by 1:00 p.m. Future Professionals must sign out on the break sheet for their breaks each day. The first break should not be taken until after the first 1 ½ hours of their arrival.
    Observe the appropriate breaks for your school schedule. Breaks are as follows: 

13. Documentation of time: Students may not leave the school premises during regular hours without a Learning Leader’s permission.
    1. Future Professionals who leave the school premises for more than 10 minutes or those who leave early must document their time by clocking out on the app, informing their Learning Leader and the service desk, and completing the leaving early form on the attendance QR code.
    2. Students who leave school premises for less than 10 minutes must sign out on the sign-out break sheet.
    3. Future Professionals must clock out on the app for lunch for 30 minutes every day. Continuous failure to clock in and out for lunch will result in a coaching and possible advisory.
14. Students can not clock in or out for another Future Professional.
15. Future Professionals must keep a record of all services performed each day digitally via the CourseKey - Skillstracker app. 

Professional Image

Cosmetology/Nail Technology/Esthetics Future Professionals must adhere to the following professional dress code while in attendance: 

• Core Future Professionals may wear black. 
• Phase One Future Professionals may wear black, gray & white in any combination.
• Clothing should be professional and clean.
• Hair should be styled & any cosmetics must be applied before arriving at the school.
• Name tag - provided by the school. All Future Professionals are required to wear a name tag at all times while in attendance. Replacements are available for $5.00. 

The following is a list of acceptable dress:

• Patterned clothing is acceptable if it is a black, gray and white designs with no words.
• Shirts and blouses must cover your belly, back, and chest areas.
• Sleeveless tops must have 1” wide shoulder straps.
• Printed T-Shirts, sweatshirts, or hooded sweatshirts, with the Paul Mitchell logo may be worn.
• Small Logos are allowed only if the logo is smaller than the size of your name tag. 
• Jeans or clothing made of jean material. Any holes, rips or tears in your jeans must be no higher than 3” above the top of your knee.
• Slacks or dress pants.
• Dresses, skirts, shorts, and/or skorts may be worn if they are no higher than 3” above the top of your knee.
• Oversized / long / loose fitting fashion tops / sweaters / dresses may be worn with black leggings underneath only as long as it covers your front and back with your arms raised.
• Jeggings may be worn but must have pockets on the back.
• Shoes may be dress shoes, flats, comfortable heels, stylish sandals, stylish platform shoes, stylish sneakers, or stylish boots. Shoes should be clean, professional, practical, and comfortable. They may be any color. Feet must be pedicured when wearing open-toed shoes. 
• Accessory additions such as jewelry, belts, fashion hats, scarves, and fashion head wraps. Accessories can be any color.

All Massage Future Professionals must adhere to the following professional dress code while in attendance:

• Core Massage Future Professionals may wear all black scrubs. 
• Phase One Massage Future Professionals may wear all black, white or gray scrubs.
• Name tag - provided by the school. All Future Professionals are required to wear a name tag at all times while in attendance.
• Hair should be styled for class. Hair should be pulled up or back for body work in the clinic classroom.
• Shoes should be clean, professional, practical, and comfortable. They may be any color.
• Printed T-Shirts, sweatshirts, or hooded sweatshirts, with the Paul Mitchell logo may be worn.
• Small Logos are allowed only if the logo is smaller than the size of your name tag.
• During body work in the clinic classroom the following dress is NOT permitted:
  • Tops with sleeves
  • Jewelry
  • Perfumes and/or scented lotions
  • Long, un-manicured nails

The following is a list of unacceptable dress for All Future Professionals in class or on the clinic classroom:

• NO Flip-Flops, Slippers, Lounge Style Footwear, or Beach Style Footwear.
• NO Active wear clothing of any kind. 
• NO Logos on any article of clothing. Paul Mitchell Logos Only.
• NO Graphics, Brands or Wording on any article of clothing. Paul Mitchell Logos Only.
• NO Baseball hats, visors, bandanas, caps, or beanies. 
• NO Headphones, headgear, and/or earphones. Unless approved by your Learning Leader.
• NO Sunglasses. 
• NO Personal bags, purses, backpacks, or fanny packs of any size. All bags must remain in the student breakroom.
• NO Coats or jackets on the clinic floor or in the classrooms.

Future Professionals who fail to comply with the above Professional guidelines may not continue to receive clock hours and will be coached. If recurrent coaching is needed the Future Professional may receive an advisory.

Sanitation requirements

1. Future Professionals must keep workstations, classrooms and clinic classroom areas clean, sanitary, and clutter-free at all times. This includes equipment, towels, surfaces, and all supplies.
2. Future Professionals must maintain and clean their stations in the clinic classroom, including the floor, chairs, and mirrors throughout the day.
3. Before obtaining the Learning Leader to check the haircut, hair must be swept to ensure safety and is required by the South Dakota Cosmetology Commission.
4. When providing multiple separate services to the same guest and changing service areas the previous area must be cleaned. Leaving contaminated equipment, tools, and supplies out for an extended period of time is a safety concern. Before beginning another service the previous service area must have all equipment, tools, and supplies cleaned from the area.
5. Clinic classroom stations and implements must be cleaned at the end of the day, prior to clocking out for the day, and before taking any breaks. Stations, chairs, and station drawers must be clean and free of any personal items, hair, and debris.
6. No personal items or food can be in the clinic classroom stored in drawers, lockers, rolling carts, or your aprons.
7. Properly clean and wash all tools prior to placing into the dispense Disinfectant container and soak for ten minutes.
8. Label all containers and Ziploc bags with “Clean” or “Dirty” as well as “One Time Use”.
9. All single use items must be disposed immediately after each use.
10. Clippers, clipper guards, and clipper oil need to be separate and labeled “Clean”.
11. A properly labeled disinfectant container and disinfectant spray must be available at each clinic classroom station.
12. The Future Professional’s student license must be current and displayed at their primary station.
13. All items used from dispense must be cleaned, disinfected, and put away after used. Perm rods, color supplies, facial bowls, pedicure bowls, etc.
14. Steamer water must be emptied after each use.

guest and future professional personal salon services

1. Future Professionals must follow the procedures outlined in Core and on their Skill Cards when performing a guest service.
2. Future Professionals who are not on the Back on Track list may receive personal services. Personal services are considered rewards. School assignments and successful learning are the priority.
   1. Not be on the Back on Track list (ie. behind on practical skills and/or exams)
   2. Have 80% or higher attendance average
   3. Have 80% or higher GPA

• Request approval for the personal service on the day of and after the first 30 minutes of the day. (This allows time for the required appointment book adjustments after attendance and guest check ins.)
• Both Future Professionals must be scheduled in Meevo by the service desk with a Learning Leader’s permission.
• Pay for the scheduled service before beginning. The Future Professional discount is 50% off the service guest menu. Additional color charges must be paid before mixing the color.

3. Future Professionals must have a guest service folio and be checked in, during, and at the end of the service by their Learning Leader.
4. Future Professionals may not receive personal services outside of their program scope of practice and accrued hours.
    

Communication Guidelines and Professional Conduct

1. Future Professionals are to maintain a professional demeanor at all times when they are on the school premises.

• BE NICE: Be kind, considerate and courteous to others.
• BE ACCOUNTABLE: Take responsibility for your actions and learn from your mistakes.
• BE RELIABLE: Consistently complete the required skills to get your education to the best of your ability.
• BE COMMUNICATIVE: Use clear and appropriate language (no profanity) to get your point across. Do not raise your voice or yell.
• BE ENGAGED: Be an active participant in your education and seek out information to better your skills to advance your career goals.

2. Visitors are allowed in the service reception area only. Visitors are not allowed in the classrooms, Future Professional breakroom, or clinic classroom area.
3. Cell phones are permitted in assigned areas of the school. Phone calls are not permitted during class time or learning environments such as classrooms or learning zones at any time. Calls while clocked in should remain in the assigned area, quiet in tone, and no longer than 3 minutes.
4. Future Professionals may not visit with another Future Professional who is working with a clinic classroom guest.
5. Future Professionals may not gather around the service desk, the waiting area, Learning Leader Station, or the offices.
6. Food, drinks, and snacks are allowed in the break room only. Beverages in the classroom or clinic classroom must be in a school approved bottle. The bottle must be have a spill proof lid. The bottle can be any color with minimal branding.
7. The school is a smoke-free campus. Future Professionals may not smoke or vape any substance on school premises. Future Professionals must use the designated area across the rear parking lot at the picnic tables.
8. Possession of or taking school property or another’s personal property is unacceptable and grounds for termination. This includes taking items from lost and found that do not belong to you. We suggest marking or engraving your items. An engraver can be checked out with Operations.
9. School administration has the right to access and inspect a Future Professionals locker at any time, refer to the locker policy.

Learning Participation Guidelines

1. Future Professionals must bring their required school tools to participate in their education for scheduled hours and makeup hours. Required school tools include:

• Student Technical Kit
• iPad with program education kit apps (cutting system app, make-up systems app, plugged in app, etc.)
• Program textbooks

2. Peer teaching and tutoring are encouraged.
3. Future Professionals are responsible for their own technical kit and equipment. All kit, equipment, tools, and personal items must be secured in a locked locker or kept within view and control of the Future Professional at all times. The school is not responsible for any lost or stolen articles.
4. Future Professionals are required to work under the direction of a licensed professional. Therefore, Future Professionals must comply with school personnel and Learning Leader’s assignments, directions, and requests as required by the curriculum and Future Professional guidelines and rules.
5. All services must be checked and the guest service folio completed by receiving your required documented check-ins with a Learning Leader at the Beginning, Mid check, and Final Check. The South Dakota Cosmetology Commission requires these checks at the beginning before starting the service, in the middle, and at the end before the guest is escorted to the service desk. You may not receive credit for the service if not documented.
6. Future Professionals may not perform hair, skin, barber or nail services outside of school unless authorized, in advance, in writing,  to do so by school administration. Conducting unauthorized hair, skin, barber or nail services outside of school may be reported to the state board and may result in your inability to receive a professional license.
7. Taking credit for another’s work (e.g. submitting the photos of another’s work as your own) or cheating during exams is unacceptable and is grounds for termination.
8. Future Professionals will be expected to obtain a minimum of 80% on all academic exams and  practical skill evaluations to pass.
9. Only service desk personnel may schedule or change clinic classroom guest appointments with a Learning Leaders permission.
10. Future Professionals are expected to be continuously working on school-related projects, assignments, clinic practical skills, theory, or test preparation during school hours.
11. When Future Professionals are not scheduled with guest service appointments or are not scheduled to attend theory or an advanced class, they must be actively engaged in their education at all times, and may focus on the following:

• Completion of practical skill assessments through Coursekey - Skillstracker App
• Completion of theory review assignments
• Performing a service on another Future Professional. Please note that the service must be within the scope of practice for the program for both Future Professionals and approved by their Learning Leader.
• Listening to or reading school resource center materials, including educational videos, audiotapes, Plugged In, and school related textbooks.

13. Parking is allowed in assigned parking areas only or cars may be towed at the owner’s expense. If you are caught parking in the front or rear parking lots, you will receive an advisory.
14. If a Future Professional fails to complete a 100% of the skills required in the CourseKey - Skills Tracker for their current phase, the Future Professional will be placed on  the Back on Track list and will remain on the list until the following month.
15. If a Future Professionals fails to pass the Core written and/or practical exam on their second attempt, they may be asked to withdraw from the program and may be allowed to re-start in the next Core class start date.
16. Theory Class: The school requires a Future Professional to complete all theory hours as part of their graduation requirements. Refer to the graduation requirements.
17. Future Professionals must complete all assignments that they are asked to do by any staff member as they feel it is important to their learning experience to become a well-rounded, successful Licensed Professional. Sometimes  these assignments are given with little notice, but your Learning Leader will be there to guide you and help you  complete this goal. Assignments could include but not limited to exams, makeup exams, quizzes, mannequin work, sanitation  tasks, or service guests. If you feel you have a valid reason to not do an assignment please bring it to the Future  Professional Advisor. 

FIRE EVACUATION POLICY

There are 5 fire extinguishers on the school premises. Their locations are as follows:

1. CLINIC CLASSROOM - west wall in the rear of clinic classroom.
2. CLINIC CLASSROOM - south wall of the wash house area.
3. CLINIC CLASSROOM - service desk area near the west door.
4. FUTURE PROFESSIONAL BREAK ROOM - north wall next to the classroom door.
5. COMMON HALLWAY - east wall next to massage clinic classroom.

Should there be a fire in the school:

Clinic Classroom: Use the front door or rear door depending on your location and meet at the rear of the  school in the grass across the parking area.

Service Desk Area: Use the front door and meet in the grass across the parking area at the rear of the school.

Future Professional Break Room: Use the front door or rear door depending on your location and meet at  the rear of the school in the grass across the parking area.

Common Hallway: Exit to the clinic classroom, or west past the esthetics classroom. The door to Bank  West by the skin clinic classroom is NOT an exit.

Always go in the opposite direction of where the fire is, depending on your location. If necessary, use a  different route than the one listed above.

Future Professionals need to escort guests from the building.

Don’t try to save any personal belongings.

Learning Leaders will make sure future professionals and guests have exited the school. A designated staff member will take a digital device with them when exiting the building to effectively account for Future Professionals, service guests, and staff. 

EVERYONE will meet at the rear of the building across the parking area in the grass.